Delivery Note Template & Online Delivery Note Generator
A delivery note travels with goods and lists what was sent, to whom and when. Use the free template below, or fill the online generator to produce a numbered PDF delivery note with a signature for the receiver.
Make a delivery note online — free Download blank template
What a delivery note needs to contain
- Sender business name —
- Delivery note number — e.g. DN-0001
- Delivery date —
- Deliver to (customer) —
- Delivery address —
A signed delivery note is your proof that goods arrived in the stated quantity and condition. It helps resolve shortages and damage claims quickly, before they turn into disputes over payment.
Required details by country
| United Kingdom | There is no fixed legal format for a delivery note. It is not a VAT invoice, so keep it with the invoice it relates to. Official source: GOV.UK: VAT Notice 700 (invoices) |
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| United States | No federal format applies to a delivery note. Keep delivery notes with the related invoices and shipping records. Official source: IRS: Recordkeeping |
| Canada | No federal format applies to a delivery note. Keep it with the related invoice to support your records. Official source: CRA: RC4022 General Information for GST/HST registrants |
| Australia | No fixed format applies to a delivery note. Keep it with the related tax invoice. Official source: ATO: Tax invoices |
How to fill it in
- Add the sender and the delivery address — Your business details, then where the goods are going and who is receiving them.
- Number and date it — Use a unique delivery note number and today's date by default.
- List the items sent — Enter what is in each package. Quantities are the key information on a delivery note.
- Get it signed — Print the PDF and ask the receiver to sign and date it. Keep a copy with your records.
Questions people ask
What is the difference between a delivery note and an invoice?
A delivery note records what was sent. An invoice asks for payment. Many businesses send both with the same goods.
Why should the receiver sign it?
A signature confirms the goods arrived and in what state. It is useful evidence if there is a shortage or damage.
Can I use a delivery note for services?
Usually not. Use a work order or an invoice for services instead.
Is the delivery note generator free?
Yes. The generator and PDF export are free, with no signup. The PDF carries a small Kitzone footer.
Related
Delivery Note template (PDF & printable) · Delivery Note generator · Guides