Free Payslip Template (printable PDF)
A payslip layout with the employer, the employee, the pay period, earnings, deductions and net pay. Enter the figures from your payroll records; the template does not calculate tax or social security.
What is on the template
- Employer block: name and address
- Employee block: name, ID and pay period
- Pay date
- Earnings table: description, hours, rate, amount
- Deductions table: description and amount
- Gross pay, total deductions and net pay
Template or generator?
Use the template when you are working on paper, in the field, or you want to write details by hand and sign in person. Use the generator when you want the totals calculated for you, and a PDF you can email in the same minute. Both are free.
Country notes
| United Kingdom | Under the Employment Rights Act 1996, section 8, employees have a right to an itemised pay statement showing gross and net pay, any variable deductions and what each is for, and hours worked where pay varies. This template does not calculate PAYE or National Insurance. Enter the figures from your payroll records. Official source: legislation.gov.uk: Employment Rights Act 1996, section 8 |
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| United States | Federal law requires employers to keep payroll records, including hours worked, pay rate and total pay for each period (29 CFR 516.2), and to keep them for 3 years (29 CFR 516.5). Pay statements and deduction details are often required by state law, which varies. Federal income tax and FICA withholding are based on the employee's Form W-4 and current IRS tables. This template does not calculate them. Official source: eCFR: 29 CFR 516.2 (employer records) · eCFR: 29 CFR 516.5 (3-year retention) · IRS: Recordkeeping |
| Canada | Provincial employment standards generally require employers to give employees a pay statement each pay period. Statutory deductions such as income tax, CPP and EI must be calculated using current CRA rules. This template does not calculate CPP, EI or income tax. Use the CRA payroll guide and your payroll software for the figures. Official source: CRA: Employers' Guide, Payroll Deductions and Remittances (T4001) |
| Australia | Under the Fair Work Act 2009, employers must give each employee a pay slip within one working day after payday, showing details such as the employer and employee names, pay period, gross and net pay, deductions and superannuation. Pay slips must be kept for 7 years. PAYG withholding and superannuation rules change over time. This template does not calculate them. Official source: Fair Work Ombudsman: Record-keeping and pay slips |