Online Payslip Generator — free PDF export
Fill in the form and download a clean PDF payslip straight away. Everything is generated in your browser — nothing is uploaded, and no account is needed.
Country-specific required fields
| United Kingdom | Under the Employment Rights Act 1996, section 8, employees have a right to an itemised pay statement showing gross and net pay, any variable deductions and what each is for, and hours worked where pay varies. Official source: legislation.gov.uk: Employment Rights Act 1996, section 8 |
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| United States | Federal law requires employers to keep payroll records, including hours worked, pay rate and total pay for each period (29 CFR 516.2), and to keep them for 3 years (29 CFR 516.5). Pay statements and deduction details are often required by state law, which varies. Official source: eCFR: 29 CFR 516.2 (employer records) · eCFR: 29 CFR 516.5 (3-year retention) · IRS: Recordkeeping |
| Canada | Provincial employment standards generally require employers to give employees a pay statement each pay period. Statutory deductions such as income tax, CPP and EI must be calculated using current CRA rules. Official source: CRA: Employers' Guide, Payroll Deductions and Remittances (T4001) |
| Australia | Under the Fair Work Act 2009, employers must give each employee a pay slip within one working day after payday, showing details such as the employer and employee names, pay period, gross and net pay, deductions and superannuation. Pay slips must be kept for 7 years. Official source: Fair Work Ombudsman: Record-keeping and pay slips |
How to fill it in
- Add the employer and the employee — Your business details, then the employee name and an internal ID if you use one.
- Set the pay period and pay date — Enter the period covered and the date the wages are paid.
- Enter earnings and deductions — Add each earnings line with hours and rate, then deductions with their amounts. Gross pay, total deductions and net pay are calculated.
- Check and share — Check the figures against your payroll records, then download and share the PDF with the employee.
Questions people ask
Does this calculate tax and social security?
No. Enter the tax and other deductions from your payroll calculations. This template only adds up the figures you enter.
Should I put a national ID or social security number on a payslip?
Avoid it. Use an internal employee ID, which is safer if the document is shared or lost.
Is a payslip legally required?
In many countries, yes, employers must give a pay statement each pay period. The required details vary, so check your local rules.
Is the payslip generator free?
Yes. The generator and PDF export are free, with no signup. The data stays in your browser while you build the PDF.