Free Work Order Template (printable PDF)
A work order layout with the job description, site, due date, parts and labour, an estimate and a customer sign-off. Print it blank for a single job, or use the generator to number every job.
What is on the template
- Business block: business name, address, tax number
- Document block: work order number, date opened, due date
- Customer and site: customer, customer address, job site
- Job description and assignment
- Parts and labour table with quantities and prices
- Estimated total, notes and customer sign-off
Template or generator?
Use the template when you are working on paper, in the field, or you want to write details by hand and sign in person. Use the generator when you want the totals calculated for you, numbering kept in sequence, and a PDF you can email in the same minute. Both are free.
Country notes
| United Kingdom | There is no legal format for a work order. If the work is taxable and you issue an invoice for it, the VAT invoice rules apply to that invoice. Record what was done, the parts used and the time spent. These details support the invoice and any warranty claim. Official source: GOV.UK: VAT Notice 700 (invoices) |
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| United States | No federal format applies to a work order. Some states set rules for specific trades, such as home improvement contracts, that may require written terms. Keep work orders with the invoices and payment records. Official source: IRS: Recordkeeping |
| Canada | No federal format applies to a work order. If you charge GST/HST, the invoice you issue must meet the GST/HST invoice rules. Check your province's consumer contract rules for home services. Official source: CRA: RC4022 General Information for GST/HST registrants |
| Australia | No fixed format applies to a work order. If you issue a tax invoice for the job, it must meet the tax invoice rules. Australian Consumer Law applies to consumer services, and its consumer guarantees cannot be excluded by the terms of a work order. Official source: business.gov.au: Australian Consumer Law and your business |