Free Timesheet Template (printable PDF)
A timesheet with the employee, the pay period, a row per day or task, hours, rates and totals, and lines for the worker and approver to sign. Print it blank, or fill in the generator each pay period.
What is on the template
- Employer and employee details
- Pay period: start and end dates
- Entry table: date or task, hours, hourly rate, pay
- Totals: total hours and total pay
- Notes on overtime, breaks and approvals
- Employee and approver signature lines
Template or generator?
Use the template when you are working on paper, in the field, or you want to write details by hand and sign in person. Use the generator when you want the totals calculated for you, and a PDF you can email in the same minute. Both are free.
Country notes
| United Kingdom | There is no official timesheet form. Employers must keep records of hours worked where needed to show National Minimum Wage compliance, and workers can use their own records as evidence. Keep National Minimum Wage records for 6 years from the end of the pay reference period. Official source: HMRC: National Minimum Wage Manual, NMWM12040 (records) |
|---|---|
| United States | The Fair Labor Standards Act requires non-exempt employers to keep records of hours worked each workday and total hours each workweek (29 CFR 516.2). Payroll records must be kept for 3 years (29 CFR 516.5), and time cards and wage computation records for 2 years (29 CFR 516.6). Some states set longer periods. Some states require longer retention. Check your state's rules too. Official source: eCFR: 29 CFR 516.2 (employer records) · eCFR: 29 CFR 516.5 (3-year retention) · eCFR: 29 CFR 516.6 (2-year retention) · US DOL: Fact Sheet #21, Recordkeeping Requirements under the FLSA |
| Canada | Provincial employment standards set minimum wage and overtime rules, and employers generally need hours records to show compliance. Payroll records must be kept for 6 years from the end of the tax year they relate to. Rules differ by province. Check your province's employment standards for hours records. Official source: CRA: Employers' Guide, Payroll Deductions and Remittances (T4001) |
| Australia | Under the Fair Work Act 2009, employers must keep employee records, including time and pay records, for 7 years. A timesheet does not replace the pay slip, which must be given within one working day after payday. Official source: Fair Work Ombudsman: Record-keeping and pay slips |