Free Invoice Template (printable PDF)
A clean invoice with your details, the customer, numbered and dated lines, tax and a clear amount due. Print the blank template for a one-off, or use the generator to issue invoices again and again.
What is on the template
- Seller block: business name, address, tax number
- Document block: invoice number, issue date, due date
- Customer block: bill to and address
- Item table: description, quantity, unit price, line total
- Totals: subtotal, tax, total due
- Payment terms and notes
Template or generator?
Use the template when you are working on paper, in the field, or you want to write details by hand and sign in person. Use the generator when you want the totals calculated for you, numbering kept in sequence, and a PDF you can email in the same minute. Both are free.
Country notes
| United Kingdom | If you are VAT-registered, a full VAT invoice must show a sequential number, the date, your name, address and VAT number, the customer's name and address, a description, quantity, rate, VAT rate and VAT amount. It should be issued within 30 days of the supply. Not VAT-registered? You can issue a plain invoice with no VAT lines. Keep copies for at least 6 years. Official source: GOV.UK: VAT Notice 700, section 16 (invoices) |
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| United States | There is no federal invoice format. Your records must support the income and expenses on your tax return. Sales tax rules are set by each state and may require the tax to be shown separately. Keep records generally 3 years, or 6 years if income is under-reported by more than 25% of gross income, and 7 years for worthless securities or bad debt. Official source: IRS: Recordkeeping |
| Canada | If you are GST/HST-registered and a business customer wants to claim input tax credits, the invoice must show details that depend on the amount, including your GST/HST number. Above $100 the GST/HST amount is needed, and above $500 the buyer's name and payment terms. Your GST/HST number is your 9-digit business number followed by RT and a 4-digit account number. Official source: CRA: RC4022 General Information for GST/HST registrants |
| Australia | A tax invoice must say 'Tax invoice', show the seller's name and ABN, the date, a description with quantity and price, and the GST amount (or 'Total price includes GST'). Sales of $1,000 or more also need the buyer's name or ABN. A tax invoice is required on request for taxable sales over $82.50 including GST. Issue it within 28 days. Official source: ATO: Tax invoices |