Online Purchase Order Generator — free PDF export
Fill in the form and download a clean PDF purchase order straight away. Everything is generated in your browser — nothing is uploaded, and no account is needed.
Country-specific required fields
| United Kingdom | There is no legal format for a purchase order. The supplier's invoice is the document the VAT rules apply to, so make sure the supplier invoices you with its own VAT number and the required invoice details. Official source: GOV.UK: VAT Notice 700 (invoices) |
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| United States | No federal format applies to a purchase order. Keep POs with the matching invoices and payment records, as these support your business expenses. Official source: IRS: Recordkeeping |
| Canada | No federal format applies to a purchase order. Supplier invoices must meet GST/HST rules if you want to claim input tax credits. Official source: CRA: RC4022 General Information for GST/HST registrants |
| Australia | No fixed format applies to a purchase order. For a GST claim, you need a valid tax invoice from the supplier, which is separate from the PO. Official source: ATO: Tax invoices |
How to fill it in
- Add the buyer and supplier — Your business details, then the supplier and where the goods should go.
- Number the order and set a required-by date — Use a unique PO number and tell the supplier when you need the goods or service.
- List what you are buying — Description, quantity and agreed unit price. Totals calculate automatically.
- Authorise and send — Download the PDF, have it approved, and send it to the supplier. Ask them to quote the PO number on their invoice.
Questions people ask
Is a purchase order a contract?
Once the supplier accepts it, a purchase order can form a binding agreement. Keep it clear about quantities, prices and delivery.
Do I need a PO for every purchase?
Not always, but POs help control spending and match invoices. Many businesses require them above a set amount.
Should the supplier's invoice match the PO?
It should match the quantities and prices agreed. Check each invoice against the PO before paying.
Is the PO generator free?
Yes. The generator and PDF export are free, with no signup. The PDF carries a small Kitzone footer.
Related
Purchase Order overview · Blank purchase order template · Guides